Description

Immediate supervisor, President and Vice President of Finance.

• Works in cooperation with the administrative assistants.
• Office administration tasks
• Accounts payables management

Management of the invoice registration process

• Management of billing emails
• Scan invoices and work orders
• Rename the scanned invoices on our server
• Verify invoices, check their conformity with the orders issued
• Reconcile the delivery orders, purchase orders and have invoices approved
• Enter invoices into the Acomba Suite Construction accounting software
• Assign invoices to the right project accounts
• Credit card reconciliation

Participate in the supplier payment cycle

• Reconcile vendor statements;
• Preparation of weekly supplier payments;
• Validate subcontractor compliance (GST-QST-RBQ-NEQ)

Perform various accounting-related tasks

• Handle mail
• Open projects
• Participate in the bidding process
• Open accounts
• Scan various administrative documents
• Perform any other related tasks that may assist the administrative team and required by the immediate supervisor

Requirements, skills and abilities

• DEC or DEP in accounting or equivalent
• Minimum of 2 years experience in a similar role
• Experience in the construction industry an asset
• Advanced knowledge and experience using Microsoft Office suite (Outlook, Word, Excel)
• Familiarity with Acomba accounting software
• Strong interpersonal skills
• Bilingual
• Proven organizational skills
• Thorough and accurate
• Able to meet tight deadlines
• Demonstrates good analytical skills
• Able to work independently

Working conditions

• Permanent position of 40 hours per week
• Competitive salary according to education and experience
• 4 weeks of vacation (2 weeks for the holidays and 2 weeks for the construction vacation)
• Start date: as soon as possible
• Insurance program and Group RRSP
• Young and dynamic environment
• Fitness room on site
• Flexible schedule
• Salary: $40,000.00 to $50,000.00 per year