Accounting Assistant

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Description

Immediate supervisor, President and Vice President of Finance.

  • Works in cooperation with the administrative assistants.
  • Office administration tasks
  • Accounts payables management

Management of the invoice registration process

  • Management of billing emails
  • Scan invoices and work orders
  • Rename the scanned invoices on our server
  • Verify invoices, check their conformity with the orders issued
  • Reconcile the delivery orders, purchase orders and have invoices approved
  • Enter invoices into the Acomba Suite Construction accounting software
  • Assign invoices to the right project accounts
  • Credit card reconciliation

Participate in the supplier payment cycle

  • Reconcile vendor statements;
  • Preparation of weekly supplier payments;
  • Validate subcontractor compliance (GST-QST-RBQ-NEQ)

Perform various accounting-related tasks

  • Handle mail
  • Open projects
  • Participate in the bidding process
  • Open accounts
  • Scan various administrative documents
  • Perform any other related tasks that may assist the administrative team and required by the immediate supervisor

Requirements, skills and abilities

  • DEC or DEP in accounting or equivalent
  • Minimum of 2 years experience in a similar role
  • Experience in the construction industry an asset
  • Advanced knowledge and experience using Microsoft Office suite (Outlook, Word, Excel)
  • Familiarity with Acomba accounting software
  • Strong interpersonal skills
  • Bilingual
  • Proven organizational skills
  • Thorough and accurate
  • Able to meet tight deadlines
  • Demonstrates good analytical skills
  • Able to work independently

Working conditions

  • Permanent position of 40 hours per week
  • Competitive salary according to education and experience
  • 4 weeks of vacation (2 weeks for the holidays and 2 weeks for the construction vacation)
  • Start date: as soon as possible
  • Insurance program and Group RRSP
  • Young and dynamic environment
  • Fitness room on site
  • Flexible schedule
  • Salary: $40,000.00 to $50,000.00 per year

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